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April 22, 2024

2025 Pay Schedules and University Holidays

Dear Payroll Partners,

The pay schedules and the university holiday schedule for 2025 are now available on the payroll website. The 2026 New Year's holiday (1/1/2026) and the last day of the Winter recess (1/2/2026) have been posted as well because they affect the 2025 Winter recess.

The pay schedules and holiday schedule are linked below:

April 7, 2024

Important Payroll Reminders for Employees

Payroll Partners,

Please review and share this important payroll information with all of your employees, including faculty and students paid via Pitt Worx.

March 19, 2024

New Payroll Website Now Available!

We are pleased to announce that the Payroll website has transitioned to a new and upgraded look! The new Payroll website will still host the same helpful content and resources but will allow for easier website navigation.

A few important notes:

January 12, 2024

2023 Form W-2 now available. Online access instructions here.

Visit the year-end page for more information.


January 10, 2024

Form W-2 and Form 1042-S Information

Forms W-2 will be available online to those that opted in for the electronic version no later than January 31, 2024. A notification will be posted on the Payroll Department website and HR Shared Services inquiry page once Forms W-2 are available.

December 6, 2023

2024 Local Services Tax Exemption Information

The Local Services Tax exemption forms expire at the end of each calendar year. University employees who submitted an exemption form for 2023 and meet the criteria again in 2024 will need to submit information to claim exemption in 2024. Local Services Tax exemption information is submitted through Single Sign On through Employee Self-Service in Pitt Worx, by selecting Me > Address and Tax Form Changes.

Valid reasons for claiming exemption from Local Services Tax are:

December 5, 2023

2023 Payroll Recess Coverage

Happy Holidays from the Payroll Department

During the University’s Winter Recess of December 22, 2023 through January 1, 2024, all inquiries including retry, QuickPay, or other payroll requests need to be submitted via a payroll inquiry through our inquiry system.

A Payroll Representative will be monitoring our inquiry system each recess day for urgent requests from 10am – 1pm.

All calls are handled by HR Shared Services at 412-624-7000 Option 3

November 1, 2023

Electronic and Mobile Form W-2 Access


Employees can enroll now through December 31, 2023, to receive their electronic 2023 Form W-2 online quickly and easily in January as soon as it becomes available.

If you previously opted in, no further action is needed for 2023. If you didn’t sign up previously, but you have already received at least one pay in 2023 and have a permanent SSN, you can sign up now. Please review the following important information about enrolling:

Confirming If you previously Enrolled:

October 31, 2023

Important Payroll Deadline Reminders for November & December 2023

November:  Thursday, November 16 UPP2 November payroll preview registers need to be reviewed Tuesday, November 21 Deadline at 9AM to request QuickPays dated for 11/22/23 Wednesday, November 22 Monthly November payroll preview registers need to be reviewed

Biweekly QuickPay Payday – no Monthly or UPP2 QuickPays

August 21, 2023

Fall Term Payroll Processing Reminders

Dear RC and Department Administrators,

The Payroll Department is providing the following reminders to ensure you have important information, dates, and resources to assist you in performing payroll related responsibilities for your RC or Department for Fall 2023:

May 2, 2023

2024 University Holidays

Below is a listing of University holidays and Winter recess days for 2024:

November 1, 2022

Electronic Form W-2 Opt-in

Dear RC and Department Administrators:

As we have previously shared, employees have the option to receive Forms W-2 (IRS Wage and Tax Statement) electronically. Review the full announcement, including information about the advantages of receiving an electronic Form W-2.

***We are excited to announce that we can now also provide mobile Form W-2 access for active employees***

October 31, 2022

2023 University Holidays

Below is a listing of University holidays and Winter recess days for 2023:

August 9, 2022

Employee Overpayments

We have been receiving a high number of reversals and overpayments recently. This is happening mostly due to terminations not being entered and/or approved into the Pitt Worx system in a timely manner. If an employee is not terminated in the system prior to payroll processing, they may continue to receive pay until the termination is entered.  It is important to note that recovering overpayments is a complex, time-consuming and costly process for the University.

April 27, 2021

Importance of Payroll Register Review

Dear Department Administrator:

We hope you have had some time to get acclimated to and navigate the new Pitt Worx system.

As a friendly reminder, we would like to remind you of the importance of timely and accurate review of payroll information and registers for all employees for each payroll.

You have numerous online resources and reporting tools that can assist you in accomplishing these important tasks each pay period:

Time Card Management