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Enroll Now for Electronic and Mobile Form W-2 Access

Opt in now to receive your 2025 Form W-2 electronically as soon as it is available in January. There are many advantages to choosing to receive paperless documents. You will be able to:

  • Receive your Form W-2 faster than if you have to wait for it to be delivered via USPS mail
  • View your Form W-2 on your mobile device as well as on your computer
  • Effortlessly save an electronic copy of your document to your personal files for electronic tax filing and record keeping purposes
  • Access up to three years of your documents online in the same place
  • Support the University’s go green initiatives by reducing printing and paper usage
  • Feel good about giving your mailman one less thing to worry about after the busy holiday season

Please review the following important information about opting in:

How to opt in to receive electronic Forms W-2:

The opt-in process is easy using the Pitt Worx system. Step-by-step instructions are available on the Payroll website. To receive your Form W-2 electronically, you will need to provide your consent by December 31, 2025. If you have not previously opted in and do not opt in by December 31, 2025, then you must wait to receive a paper Form W-2 via US mail.

Confirming if you previously opted in:

Employees may confirm they have already selected the option for electronic delivery by following the instructions on the Payroll website under the section “to confirm if you previously opted in."

When can you access your electronic Form W-2?

Forms W-2 will be available no later than January 31st. Anyone who opts in will be notified when their Form W-2 becomes accessible to them.

Additional resources:

Full details about electronic Forms W-2, including Frequently Asked Questions, access instructions, and additional year end information regarding employee tax documents can be found on the Payroll website year-end page.

If you have any questions, please submit an inquiry, and select Payroll > W-2 Form Access/Duplicates. We will be happy to assist you.

Thank you,

The University of Pittsburgh Payroll Department