Dear Payroll Partners,
The Payroll Department is providing the following reminders to ensure you have valuable information, dates, and resources to assist you in performing payroll related responsibilities for your Responsibility Center (RC) or department for fall 2026:
- Contacting Payroll: Please remind all your employees that they should initially contact their supervisor or department administrator with any salary, pay, or timecard questions. If their supervisor or department administrator is unable to resolve the inquiry, the administrator should submit an inquiry.
- Year-End Forms: Please remind your employees to opt in for paperless Forms W-2. Form W-2 is the Internal Revenue Services (IRS) form that reports your employees’ annual wages and the taxes withheld from their pay. If they become inactive or terminate, they may access their Form W-2 directly through our service provider ADP at any time with these instructions.
- Review is needed for every Pitt Worx change: Prior to payroll processing, please be sure to review each new hire, including I-9 updates in Compliance Center and in Pitt Worx, as well as all employee changes, especially terminations in Pitt Worx. This review will ensure that all employees are paid accurately and on time.
- September monthly preview payroll registers: Will be available the morning of 9/24/26. Review your registers as soon as possible. The deadline to request retries for a payroll correction is 9/24/26 at 6pm. Submit an inquiry and select Payroll > Payroll Register Retry Request.
- The preview payroll register is an audit requirement for every payroll period. It is extremely important that you review each employee change in Pitt Worx prior to payroll processing and during the payroll register preview period. This ensures an accurate payroll for your department before the payroll is finalized.
- Ensure all Individual Compensation Plan Payments (ICP) have an end date, which always needs to be the last day of a pay period.
- Changes that affect taxation cannot be retroactive (e.g. retroactive certificate changes).
- Online Resources:
- Pitt Worx Hub for important Pitt Worx Resources.
- Payroll Website for a wealth of important payroll information such as: taxation, self-service, deadlines, and other resources to assist you and your employees.
- Payroll Training Presentation to assist department administrators with payroll responsibilities.
- Payroll Register Review Troubleshooting Guide for advice on navigating the most common issues that could potentially occur when running the register reports.
- Functional monthly payroll calendars with important deadlines are sent from payroll and available on the department administrator role section of the payroll website.
- OHR Analytics Dashboard using Tableau – This analytics platform allows you to review data such as headcounts, roster data, and individual employee information.
- Pitt Worx Late Action Charts to assist with how to process late changes.
Thank you for your continued partnership to ensure all employees are paid accurately and on time.
The University of Pittsburgh Payroll Department